Child Support Enforcement Demonstrations and Special Projects

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To design and carry out special projects of regional and national significance relating to the improvement of child support enforcement efforts.

Possible uses and use restrictions...

Grants and contracts are awarded for creative special improvement projects and demonstrations that improve the effectiveness of the child support enforcement program on the regional and national levels. These activities must be consistent with the goals of the national child support mission to ensure all children receive financial and medical support from both parents and must advance the requirements of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA).

Who is eligible to apply...

Funds authorized under section 452(j)(42 USC 652(j))of the Social Security Act are available to State Human Services umbrella and other public State/local agencies (including State/local IV-D agencies), consortia of State/local public agencies, Tribes and Tribal organizations and nonprofit organizations.

Eligible Applicant Categories:
Eligible Functional Categories:
Credentials/Documentation

When appropriate, applicants should present written evidence of other agencies' willingness to cooperate when the project involves their cooperation or the utilization of their facilities or service. Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments and federally- recognized tribal governments. For other grantees, costs will be determined in accordance with OMB Circular No. A-21 for educational institutions, OMB Circular No. A-122 for nonprofit organizations, and any amendments to the aforementioned.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

This program is subject to the provisions of OMB Circular Nos. A-102 and No. A-110, as appropriate. The standard application forms, as furnished by DHHS and required by OMB Circular No. A-102, must be used for this program. Application forms and supplemental descriptive information on the priority projects are available from: Administration for Children and Families, Child Support Enforcement Program, 4th floor, 370 L'Enfant Promenade, SW., Washington, DC 20447. The application shall be executed by an individual authorized to act for the applicant agency or organization and to assume for the agency or organization the obligations imposed by the terms and conditions of the grant. As part of the project title the applicant must clearly indicate whether the application submitted is in response to a program announcement and must reference the unique project identifier (e.g., OCSE-84) for which the application is to compete. Applications are initially screened for relevance to program interests of the Office of Child Support Enforcement (OCSE). Inappropriate applications will be returned to the applicant. Relevant applications are reviewed and evaluated by a review panel of not less than three knowledgeable people. Applicants may also submit proposals for projects not specifically identified in a program announcement, but which are relevant to the OCSE program goals. These applications will be designated as nonpriority, but will also be subject to the panel review process. A limited number of projects may be approved pending available funds and will compete with other nonpriority projects. Written assessment of each application is made. This program is excluded from E.O. 12372.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Official notice of approved grant applications is made through issuance of a Notice of Grant Award. This provides the amount of funds awarded, the purpose of the award, the term and conditions of the award, the budget period for which support is given, the total project period for which support is contemplated, and the total grantee participation.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...

Deadlines

Closing dates are established and published as program announcements in the Federal Register for grants and in the Commerce Business Daily for contracts. Unsolicited applications, may be submitted any time, but must be so unique that they cannot fit under a general announcement.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

From 60 to 120 days. Generally, solicited grants and contracts will be acted upon within 90 days.

Preapplication Coordination

Program strategy for each fiscal year is publicized through central and regional office meetings, The Federal Register, Commerce Business Daily, issuance of grant guidelines and requests for proposals, and other appropriate means. This program is subject to the provisions of OMB Circular No. A-102. The Standard application forms, as furnished by the Administration for Children and Families (ACF), and required by OMB Circular No. A-102, must be used for this program. This program is subject to E.O. 12372. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Program." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for Review.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.

Appeals

There are no formal appeals procedures. If an application is disapproved, the reasons for disapproval will be fully stated. In the case of unsolicited proposals, applicants are free to resubmit applications with attention to the changes suggested by the reasons for disapproval. In the case of solicited proposals, reworking time may be allowed to prepare addenda which clarify various aspects of projects. If an applicant is not awarded a grant, the applicant can request a debriefing that will address: (1) Weak and deficient areas of the proposal; (2) impact of weaknesses or deficiencies in not being selected; and (3) factors that were the basis of the selection of the successful contractor.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).

Renewals

Generally, project and budget periods for these projects will be up to 17 months. Projects of a longer duration will be considered if unique circumstances warrant. If projects are approved for a period longer than 17 months, funding will be provided in discrete 12-month increments, or "budget periods." Funding beyond the first 12- month budget period is not guaranteed. Future funding will depend on the grantee's satisfactory performance and the availability of future appropriations.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

State agencies, local governments, and nonprofit organizations will benefit.

Beneficiaries
About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

$100,000 to $400,000; $190,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.

Obligations

FY 03 $2,082,349; FY 04 est $1,500,000; and FY 05 est $1,500,000.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification

75-1553-0-1-609.

Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Special improvement projects and Tribal planning grants intended to improve the operation and management of the child support enforcement program.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

Twelve grants were awarded in fiscal year 2003. An estimated thirteen grants will be awarded in fiscal years 2004 and 2005.

Criteria for selecting proposals...

(1) Objectives and need for assistance; (2) approach; (project management and staffing plan); (3) evaluation and how success will be measured; (4) reasonableness of project costs; and (5) cooperation of CSE agency.

Assistance considerations...

Length and Time Phasing of Assistance

Generally, project and budget periods for these projects will be up to 17 months. If projects are approved for a period longer than 17 months, funding will be provided in discrete 12-month increments, or "budget period."

Formula and Matching Requirements

This program has no statutory formula.

Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...

Reports

Semi-annual or quarterly narrative reports and semi-annual reports of expenditures are required on all grant projects. Comprehensive final reports are due on or before termination dates of the projects and not later than 90 days after termination for grants.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.

Audits

All fiscal transactions identifiable to Federal financial assistance are subject to audit by the HHS audit agency, and other Federal officials. In accordance with the provisions of OMB Circular No. A-133, (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal Awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for the year, except as noted in Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).

Records

Proper accounting records, identifiable by grant or contract number and including all receipts and expenditures, must be maintained for 3 years in accordance with 45 CFR 74 or 92. Records must be maintained until all questions are resolved, or at the end of the regular 3-year period, whichever is later.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.

Regulations...

Authorization

Social Security Act, Section 452(j), 42 U.S.C. 652(j); Public Laws 104-193 and 105-33; Personal Responsibility and Work Opportunity Reconciliation Act of 1996.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

"Grants Administration Policies," and application kits may be obtained from the ACF, Office of Child Support Enforcement, 4th Floor, 370 L'Enfant Promenade, SW., Washington, DC 20447.

Contact information...

Web Sites
Regional Or Local Office

Contact Regional Administrators. (See Additional Contact Information - FMR Help for Regional Offices.)

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Susan Greenblatt, Deputy Director, Division of State, Tribal, and Local Assistance, Office of Child Support Enforcement, Department of Health and Human Services, 4th Floor, 370 L'Enfant Promenade, SW., Washington, DC 20447. Telephone: (202) 401-4849.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: